Transforming Your Email with AI

How Much Time Do You Spend on Email?

The average professional spends 28% of their workweek on email — about 11 hours. AI can cut that in half.

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What AI Can Do for Your Email

• Draft emails from brief descriptions
• Rewrite emails to improve tone and clarity
• Summarize long email threads
• Suggest replies based on the conversation
• Translate emails to other languages
• Proofread and fix errors
• Sort and prioritize your inbox (with tools)

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Quick Email Templates

Declining a meeting:

Write a professional email declining a meeting invitation.
Reason: scheduling conflict with a client call.
Express interest in staying informed. Under 75 words.

Following up:

Write a follow-up email for a proposal I sent 5 days ago.
Tone: friendly but not pushy. Short and to the point.
Include a specific question to prompt a response.

Bad news delivery:

Write an email informing a vendor that we're switching to
a different supplier. Reason: their pricing became uncompetitive.
Tone: professional and appreciative of the past relationship.
We'd like to end on good terms.

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Tips for AI-Assisted Email

1. Always review AI-generated emails before sending
2. Add personal touches — AI tends to be generic
3. Keep your authentic voice — edit to sound like you
4. Verify any facts or numbers the AI includes
5. Don't use AI for highly sensitive or emotional emails

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Next up: Lesson 2 — Managing Your Inbox with AI.